If you are attending an academic conference or completing other TCNJ Travel, please complete the forms below with your faculty sponsor.
Step One
Requests for travel should be requested a minimum of two weeks before the first date of travel. For any questions or additional information, please reach out to the Assistant to the Dean, Ms. Kay Potucek.
For travel requests, fill out this Google Form: HSS Student Travel Request.
Have the following information ready:
- Supervising faculty/staff contact information.
- (Faculty_Staff Field Trip Information. Your sponsoring TCNJ faculty/staff member should prepare this for you.)
- Conference information, including dates of conference, a statement regarding the benefits of the conference, and (optional) a request for HSS funding. Requesting funding is NOT mandatory for a travel request.
- Travel logistical plans
Forms to prepare for upload:
Student-Travel-Att-Emergency Contact and Waiver
HSS Travel Funding Cost Sheet. (Individual Student Requests – small groups may enter their information individually.)
Large Group Travel:
TCNJ Faculty/Staff who is responsible for the trip will upload this information into the HSS Student Travel Request form, once competed.
- (Smaller groups may still have students complete the individual forms – this is meant for groups of ten students or more.)
Group Request Form to Complete: HSS Travel Funding Cost Sheet GROUP TRAVEL
- Student travel waiver forms must be formatted into a single PDF for upload via the HSS Student Travel Request form.
- Please do not send them via email or file share.
- Please complete both tabs two and three in the excel sheet.
- Tab 1: This tab gives you a sample to follow.
- Tab 2: Funding request for the students’ group travel.
- Tab 3: Full list of students, PAWS ID’s, and emergency contact information.
Once completed, all information should be uploaded via our HSS Student Request Travel Form.
Please DO NOT email this information to our office. Only information in the form will be considered for funding and for travel approvals.
Step Two:
Once your trip is completed:
- If you’ve received funding approval, submit your receipts and itemized list here: HSS Student Travel Receipts
- Be ready to have the total reimbursement request amount tallied, for input on your request.
- Update your HSS Travel Funding Cost Sheet with actual expenses.
- Upload with your receipts. (jpg, png, or PDF files only.)
- Attach receipts (each file needs to be named Last Name-First Name-Item (i.e. lunch receipt)
Traveling by car? If approved before your trip, TCNJ will cover mileage.
- Personal vehicle trips are only eligible for mileage reimbursement.
- 2024 Rate: $.67/mile. 2025 rate: $.70/mile. For full information, please visit the GSA Privately Owned Vehicle Information page.
- If you’ve rented a vehicle, it is possible to reimburse you for gas costs.
Food costs for the trip: Save all your receipts. If you plan to ask for per diem reimbursement, work with your TCNJ contact to follow GSA policy.